The structure of your board is the foundation that allows it to make effective decisions. The board meeting typically begins with a call-to-order in which the chairperson welcomes all participants, introduces new members and states the purpose and vision of the business. The next step of a board meeting is to review and approve the minutes of previous meetings. This gives the board a clear picture of where the company is.

After the board has discussed past results, it is now time to look forward with strategies to increase awareness of nonprofits and increase member and donor numbers, and provide fundraising opportunities. Ideas can be translated into actionable steps for each department. Senior management should be able to share their ideas for growth during this portion of the meeting, and also solicit input from the of the executive team. The board should then decide on a strategy that can be implemented in the given timeframe.

It is also a good opportunity to tackle any obstacles, like budgetary issues or time constraints that might hinder the implementation of your chosen plan. The board should think of solutions that will aid the company in overcoming these obstacles and move forward.

This portion of the meeting is typically reserved for announcements, congratulations messages, or condolences the attendees may have. It also includes important additions to the next session’s agenda. Afterwards, the board chairperson usually concludes the meeting by declaring the time to end the meeting so that the secretary can record it in the minutes.

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