Enterprise electronic archives (EIAs) are digital archives that keep documents for a company in a central location. It combines all of the company’s information into one location which helps lower costs and increase productivity. It also enables employees to quickly locate the information they require and expedite work processes.

Traditionally, businesses use paper stacks to store documents, but this isn’t only costly but also unsustainable for the environment. Using papers also isn’t as secure and safe as digital files. Thankfully, the rise of cloud storage and EIA has helped solve many issues regarding compliance merger integration checklist and documentation storage.

A well-designed EIA solution can assist businesses in complying with legal requirements set by various data regulations regarding digital files, communications, Personal Identifiable Information (PII) and more. It also helps limit the possibility of lawsuits from suppliers, vendors clients, other companies and more.

In addition, a good EIA software program should offer a variety of deployment options that meet the needs of the company. For instance, large organizations might prefer an on-premise solution while smaller and mid-sized companies might prefer hosting solutions that can be scaled up as the business grows. It should also offer an array of access controls that can be customized for different types of users, including regular employees the legal and compliance team and IT personnel. It should also allow users to design and define their own roles, as well as the permissions that go with these roles.